Procurement

Vision

  • Taking a lead role on all strategic procurement initiative in Dzongkhag

Mission

  • Strategic procurement initiative through transparency, economy, efficiency, fair and equal accessibility.

Core value

  • Economy, efficiency, transparency, accountability and coordination.

Procurement & Store section service delivery standards 

Types of service

Sub services

Procedures

Requirements

 

TAT

Details Responsible person

Documents

Fees

 

 

 

 

 

 

 

Quotation call for goods, services and works

 

Annual Framework Contracting

Preparation of tender documents, floating of tenders in eGP, open bids, evaluation and award of contract

Standard bidding documents, sealed bids, comparative statement, LOA, LOI, contract agreement

NA

60days

Procurement officer

Float NIT for works

Consult with respective engineers and float NIT in though media with large coverage and upload our documents in eGP for bidding by contactors, open bids, evaluate and award contract

Standard bidding documents, sealed bids, evaluation report, LOI, NOA, contract agreement

NA

60-90days

Procurement officer and respective engineers

Place purchase order

Compile requisition, and place orders to the awarded firm(s).

Approved requisition/note sheet, approved budget

NA

As per requisition

Procurement officer and respective sector heads

Receiving, verification, and issue of goods

As per supply/purchase order receive goods, verify the invoices, enter into stock register, issue to the concerned sectors, register into GIMS, allocate to respective end user

Purchase/supply order, invoices, stock register

NA

7-45days

Procurement officer, Store and respective sector heads

DTC member secretariat services

Coordinate DTC meeting

Ask agenda, compile agenda, inform  DTC members of venue, time and agenda  for the meeting, draw minutes of the meeting, get endorsed and distribute to all concerned stakeholders

Agenda, DTC members

NA

2-5days

Procurement officer and DTC members

Repair and maintenance services

Maintenance of office equipment and vehicle

Receive property maintenance requisition as and when required

Approved note sheet, work order

NA

7-45days

Procurement officer, MTO and respective sector heads

Surrendering of unserviceable and obsolete items

Surrendering of unserviceable and obsolete items

Receive list of unserviceable and old items from various sectors, compile and surrender to DNP

Fix asset register

NA

Annually

Procurement officer and respective sector heads